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How to upload supporting documents [Instructional Video]

Here is a video demonstrating the steps to follow in order to scan and upload supporting documents in your online dossier.

Supporting Documents

The list of required supporting documents is established by the training institution you have applied to. An educational institution has an obligation to ensure that all students admitted to a vocational training program meet the admission requirements or are in the process of obtaining missing requirements before the start of their training program.

The following is a non-exhaustive list of supporting documents that may be required to complete your application on AdmissionFP.

Proof of Identity and Status in Canada

Long-Form Birth Certificate Issued by the Directeur de l'état civil
Must show parents’ names. Must be translated into French or English. If you do not have your birth certificate, you must order it from the Directeur de l’état civil
Website: http://www.etatcivil.gouv.qc.ca/en/default.html
If you are an international applicant and you do not have a birth certificate, you must refer to the appropriate authorities in your home country.

Passport
A passport is an identity document that testifies to the holder’s citizenship and allows them to enter another country.
If you are an international applicant and you do not have a passport, you must refer to the appropriate authorities in your home country.

Québec Acceptance Certificate (CAQ)/Certificat d’acceptation du Québec (CAQ)
The Québec Acceptance Certificate is mandatory for temporary workers and international students who wish to study in Québec in a training program that lasts more than six months.
The CAQ for studies is issued by the Ministère de l’Immigration, de la Francisation et de l’Intégration (MIFI). It is a prerequisite for obtaining a study permit from the federal government.
To submit an application for the CAQ and to consult the list of exemptions, please visit the Ministère de l’Immigration, de la Francisation et de l’Intégration website.
Website: https://www.immigration-quebec.gouv.qc.ca/en/home.html

Study Permit
After receiving your CAQ, you must apply for a study permit with the Government of Canada.
Website: https://www.canada.ca/en.html
A study permit is required for study-related stays lasting more than six months.

Québec Selection Certificate (CSQ)/Certificat de sélection du Québec (CSQ) or Attestation of CSQ Issuance
The Québec Selection Certificate is a document issued by the Ministère de l’Immigration, de la Francisation et de l’Intégration (MIFI) to a person who has applied for permanent selection with the Québec Experience Program (PEQ) or the Regular Skilled Worker Program (RSWP). Once you obtain the CSQ, you can apply for permanent residency.
For more information on the procedure, please consult the Ministère de l’Immigration, de la Francisation et de l’Intégration website.
Website: https://www.immigration-quebec.gouv.qc.ca/en/home.html

Permanent Resident Card or Citizenship Card
A permanent resident card is proof that you have permanent resident status in Canada. A permanent resident is someone who has been given permanent resident status by immigrating to Canada but is not a Canadian citizen.
For more information on obtaining a permanent resident card, please consult the Government of Canada website.
Website: https://www.canada.ca/en.html
A citizenship card (citizenship certificate), is official proof of Canadian citizenship. To apply for a citizenship certificate, or to update or replace your citizenship card, please consult the Government of Canada website.
Website: https://www.canada.ca/en.html

Work Permit
Written authorization issued by the Government of Canada that allows an individual who is not a Canadian citizen or permanent resident to work in Canada. There are two types of work permits: open work permits and employer-specific work permits. For more information on eligibility and obtaining a work permit for Canada, please consult the Government of Canada website.
Website: https://www.canada.ca/en.html

Employment Verification Letter
Written attestation issued by the employer to the employee who requests it at the end of their employment contract, and which includes a description of the nature of the job and its duration.

Copy of Criminal Record or Criminal Background Check
To obtain a copy of your criminal record or criminal background check, please consult the Sureté du Québec website.
Site Web : https://www.sq.gouv.qc.ca/en/the-surete-du-quebec/

Academic Credentials

Last Transcript, Prior Learning Assessment or Achievement Record Issued by the Ministère de l'Éducation et de l'Enseignement supérieur (MÉES)
A statement of marks (also known as transcript, prior learning assessment, or achievement record) is issued by the Ministère de l’Éducation et de l’Enseignement supérieur. It is issued to students in general education in the youth sector, in general education in the adult sector and in vocational training. If applicable, it is proof that a diploma has been obtained.

  • If you completed your studies less than three years ago, you must contact the last school you attended.
  • If you completed your studies more than three years ago, you must contact the SARCA - Reception, Referral, Counselling and Support Services - of your school service centre or school board, or the Secretary General in charge of document management for your school service centre or school board.
  • You can also send a request to the Ministère de l’Éducation et de l’Enseignement supérieur, in particular for transcripts issued prior to 1972.
Website: http://www.education.gouv.qc.ca/en/home/

Diplomas
Requests for copies of diplomas must be addressed directly to the Ministère de l’Éducation et de l’Enseignement supérieur.
To request a diploma from the Ministère de l’Éducation et de l’Enseignement supérieur, please contact them at 1-866-747-6626 or visit the following website: http://www.education.gouv.qc.ca/en/references/obtain-an-achievement-record-or-a-diploma/.

Attestation of Equivalency
An Attestation of Equivalence of Secondary 5 Studies (AESS) is obtained upon successful completion of a secondary school equivalency test (SSET, also commonly referred to as TENS in French).
The AESS does not replace a Secondary School Diploma (SSD). However, it facilitates access to certain jobs requiring an equivalence and makes you eligible for vocational training programs (DVS).
A secondary school equivalency test (SSET, also commonly referred to as TENS in French) is available to adults who did not complete their high school education, but who have equivalent achievements.
To register for the SSET, you must meet with a guidance counsellor via the SARCA - Reception, Referral, Counselling and Support Services - of your school service centre or school board. To find the contact information for your school service centre or school board, please visit https://www.admissionfp.com/organismes.aspx?langue=en.

Comparative Evaluation for Studies
In some cases, the educational institution can analyze your academic documents (diploma, certificate, attestation or transcript of studies done outside Canada) in order to establish their equivalence in Québec according to a list of diplomas pre-approved by the Ministère de l’Éducation et de l’Enseignement supérieur.
If an institution is unable to establish the equivalence for your diplomas, a comparative evaluation is required.
The Comparative Evaluation for Studies Done Outside Québec (Évaluation comparative des études effectuées hors du Québec) is an expert opinion issued by the Ministère de l’Immigration, de la Francisation et de l’Intégration for reference purposes only. It is neither a diploma nor an equivalence of diploma. The comparative evaluation establishes an overall comparison between two official education systems.
To request a Comparative Evaluation for Studies Done Outside Québec, please visit the Ministère de l’Immigration, de la Francisation et de l’Intégration website.
Website: https://www.immigration-quebec.gouv.qc.ca/en/home.html

Curriculum vitae
Information related to civil status, diplomas, and professional experience. The curriculum vitae may be required to validate the relevant work experience for certain programs.

Recent Driving Record
Driving records may be requested for certain training programs. A driving record contains all the information related to your driving history. A driving record contains mainly the below information:

  • classes associated with the driver's licence as well as the status of the licence
  • number of demerit points in your record
  • offences committed
  • conditions and endorsements added to the licence
To obtain your driving record, you must submit a request to the Société de l’assurance automobile du Québec (SAAQ). Website: https://saaq.gouv.qc.ca/en/

Proof of Permanent Residence in Québec

As supporting documents, you must also provide two proofs of permanent residence in Québec. This is an official document from a government department or agency attesting to your address. Here are some examples:

Tax Statement
For more information on tax statements, please consult the Revenu Québec website.
Website: https://www.revenuquebec.ca/en/

School or Municipal Tax Statement
You receive these statements only if you own a taxable property recorded on the assessment roll.

Utilities Bill: Electricity, Telephone, Internet, Etc.
Your electricity bill is issued by Hydro-Québec. Your telephone or Internet bill is issued by your provider (Vidéotron, Bell, Oricom, etc.).

Driver’s Licence
To obtain or reacquire a driver’s licence, please refer to the Société de l’assurance automobile du Québec (SAAQ) website. Website: https://saaq.gouv.qc.ca/en/

Health Insurance Card or Proof of Health Insurance
Personal document on which individual data related to the Québec Health Insurance Plan is recorded. To view the eligibility conditions for health insurance, to register for health insurance, or to renew or replace a Health Insurance Card, please consult the Régie de l’assurance maladie du Québec (RAMQ) website.
Website: https://www.ramq.gouv.qc.ca/en/citizens/health-insurance
In accordance with the Québec Immigration Act, international students must have a valid health and hospitalization plan for the duration of their stay. Most training centres have an agreement with an insurance company and benefit from a group health and hospitalization insurance plan. Contact your educational institution to find out what procedure is applicable in your particular case.

Other Documents

Attestation of Training Activity Form/Attestation d’activité de formation
A written statement from a person or organization attesting that an individual has attended and completed a training activity in a given field. This form is generally requested for adults in training.

Signed Application Form
To complete your application on AdmissionFP, download the application form from your online dossier. The application form must then be signed and uploaded in the corresponding place. If necessary, the documents required to complete your application can be sent in by mail.